New You Magazine
  • Fort Lauderdale, FL, USA
  • Salary
  • Full Time

Medical, Dental, Vision, 401-k, Paid Time Off, Holiday Pay


Great HealthWorks is seeking a prime and proper polished professional that loves television or film and is willing to eat, sleep, and breathe our fast-paced, yet exciting, culture. This truly unique individual will have a solid handle on a wide range of administrative and support-related tasks. Working independently with little to no supervision, this person must be adaptable to changing priorities, extremely well-organized, and have the ability to interact with any level of staff. Providing administrative support such as assisting the team with time-sensitive projects, receiving visitors, arranging conference calls, organizing departmental meetings, conducting research, preparing reports, scheduling travel and meeting agendas, will be your opportunity to really hit a home run. Could this be you? We hope so.

 Key Responsibilities

  • Assist the Director of Production with travel arrangements and meeting agendas
  • File and retrieve at a moment's notice important documents, reports, and records
  • Assist the team during shoots, in local studio and on location
  • Assist Producers with securing and organizing materials for promos and presentations
  • Greet visitors with a warm welcome and guide them to their meetings and designated areas
  • Read, analyze, and digest incoming emails and memos to determine which ones are pertinent and which ones to toss
  • Communicate and schedule appointments in a professional manner with vendors through email, phone and Skype
  • Arrange and coordinate production services for all shoots, including transportation, permits, vendors and meals
  • Perform routine office work including ordering supplies, bookkeeping tasks, maintaining records and databases, and managing computer systems without batting an eyelash
  • Prepare stellar agendas and make up-to-the-minute arrangements for various meetings
  • Make travel, transportation, and meal arrangements for jet-setting management and their window preferences
  • Conduct research for future show production
  • Attend meetings, transcribe, and distribute minutes from meetings
  • Assist in coordinating office services like budget preparation, housekeeping services, and personnel evaluations at every level
  • Assist with a variety of phone calls involving cast, crew, vendors, etc.
  • Always be on the look-out for ways to improve work flows, expenditures, and office procedures
  • Act as a courier when needed
  • Other duties as assigned by management 

Required Qualifications

  • Minimum 2 years' experience supporting executive level professionals
  • Associate's Degree in Office Management or Bachelor's Degree in Office Administration, Business Information Systems, Business Administration, or a related degree
  • Excellent calendar management skills, including the coordination of meetings
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
  • Experience in smoothly scheduling travel arrangements strongly preferred
  • Experience in providing support for professional services, sales, or marketing environment preferred
  • Bilingual (English/Spanish) is a plus

Knowledge, Skills, and Abilities

  •  Superhuman strength in the areas of active listening and public speaking
  • Must be willing to travel nationally to support campaign productions as needed
  • Must love television or film
  • Layers of experience and fine-tuned judgment to plan and accomplish goals
  • Unwavering ability to work independently with minimal supervision
  • Superior, near telepathic, written and verbal communication skills
  • Unmatched critical thinking, analytical, and problem-solving skills with time management and multi-tasking abilities to spare
  • Resourcefulness and initiative in dealing with situations to leave no stone unturned
  • Hawk-like ability to pay close attention to details

What We Provide:

We offer competitive compensation and benefits, including monthly product samples, health, dental and vision plans, employer paid life insurance (1X base salary), paid holidays and paid time off, 401-k plan with company match. 

EOE, DFWP

New You Magazine
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